Fleet Management Software for Car Rental & Vehicle Rental Companies
Vehicle handoffs, damage tracking, mileage between rentals, registration renewals — every detail of a rental fleet, tracked in one dashboard.
Fleiko's founder ran a vehicle rental business. The product exists because the existing options were either built for 5-vehicle hobby fleets or 500-vehicle enterprise operations — nothing in between, and nothing that actually understood the rental workflow.
Rental fleets have unique pain: every vehicle changes hands constantly, mileage spikes unpredictably, damage has to be documented per rental, registrations renew at the worst moments, and profitability per vehicle is the whole game.
Fleiko is fleet management software for car rental and peer-to-peer rental operators running 2–50 vehicles. Track every handoff, every maintenance window, every dollar — without enterprise pricing.
Where rental operator fleets get stuck
Maintenance between rentals is timing-critical
Oil change between two bookings, brakes before the next long rental, tire rotation before season change. Miss the window and the next renter gets a broken car.
Damage documentation gets lost
Photos in email threads, notes in a group chat, claims paperwork in a folder somewhere. When the same dent shows up two rentals later, nobody can prove when it happened.
Mileage spikes break maintenance schedules
A single long-distance rental can put 2,000 miles on a vehicle in a weekend. If your maintenance schedule is date-based, you miss it.
Registration and inspection across vehicle classes
Different states, different inspection rules, commercial vs personal use, emissions testing. One missed renewal and you can't rent the vehicle.
Per-vehicle profitability is invisible
Some cars rent every weekend. Some sit. Some cost twice as much in maintenance. Without per-vehicle financials, you can't make the swap call.
What Fleiko handles for rental operators
Mileage-driven maintenance triggers
Maintenance fires by miles, not just dates. A 2,000-mile weekend rental triggers the next oil change automatically.
Vehicle records with full history
Every service, every repair, every document upload, every cost — all in one vehicle record, sortable by date.
Document tracking per vehicle
Registration, insurance, inspection, emissions, plate renewal. Per-vehicle expiry alerts, configurable per state.
Cost-per-vehicle reporting
See which vehicles are profitable and which are bleeding cash. Sort by maintenance + repair cost over any window.
Optional GPS for high-value vehicles
Track location on premium vehicles in DIY Pro. Or skip GPS entirely if you don't want it.
CSV exports for accounting and tax prep
All maintenance, repair, and cost data exports cleanly for your accountant. Mileage logs export per vehicle.
How a rental operator sets up Fleiko
- 1
Import your rental fleet
Each vehicle gets a full record: make, model, year, VIN, plate, current mileage, purchase price, insurance.
- 2
Set mileage-based maintenance
Oil every 5K, tires every 30K, brakes every 35K. Schedules trigger off real mileage updates, not calendar dates.
- 3
Upload registrations and documents
Per vehicle, per state. Set expiry alerts 30 days out so renewals never get missed.
- 4
Log each rental's mileage and condition notes
Update mileage between rentals. Note damage with photos. Vehicle history stays clean for the next renter.
- 5
Review monthly profitability
Monthly cost-per-vehicle report shows which cars are earning their keep. Make the trade-out call with data.
An independent peer-to-peer rental operator
Before: 11 vehicles on a peer-to-peer platform. Owner was tracking maintenance in a notes app, damage in iMessage threads, and registrations on a wall calendar. A registration lapsed and a vehicle was off the platform for 9 days.
After: On Fleiko: every renewal alert hits 30 days in advance. Vehicle history is complete and searchable. Owner knows within a few clicks which of the 11 cars is the most profitable and which one to cycle out next quarter.
Pricing for rental operators
Most rental operators with under 15 vehicles run DIY Starter at $39/month. Operators in the 15–50 range need DIY Pro at $99/month for the team access, full GPS, and Copilot guidance. Managed plans suit operators who want help with monthly reporting and damage claim follow-up.
Frequently asked questions
Is Fleiko built specifically for car rental companies?
Fleiko isn't rental-only software, but the founder ran a rental business and the product was built with rental workflows in mind. Mileage-based maintenance triggers, per-vehicle profitability, document tracking per state, and damage history are all first-class.
Does Fleiko handle peer-to-peer rental platforms (Turo, Getaround, HyreCar)?
Fleiko is platform-agnostic — it doesn't integrate directly with Turo or Getaround, but it sits alongside any rental platform as your back-end fleet system. You log rentals' mileage and condition into Fleiko after each return, and Fleiko handles maintenance, documents, and reporting from there.
What about damage tracking and claims documentation?
Each vehicle has a repair and incident log. You can attach photos, notes, and dates per incident. When the same vehicle has damage two rentals later, you have the documented baseline.
Can Fleiko handle high-mileage rentals (long-distance, road trips)?
Yes. Maintenance schedules are mileage-driven — a 2,000-mile weekend rental will trigger the next oil change automatically. Date-based reminders are also supported for things that don't depend on mileage (registration, insurance).
Do you support commercial registration tracking for rental vehicles?
Yes. Commercial registrations, livery permits, inspection certificates, and emissions testing can all be uploaded per vehicle with custom expiry dates and alert rules.
See Fleiko on your rental operator fleet in 15 minutes
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