Fleet Management Software for HVAC Companies
Keep service vans running, technicians compliant, and parts trucks on the road — without the cost of enterprise fleet software.
HVAC companies live and die by their service vans. When a truck breaks down at 8 AM, three jobs slip, two customers reschedule, and a tech sits idle. When a driver's commercial license expires unnoticed, the work doesn't get done — or worse, gets done illegally.
Fleiko is fleet management software built for HVAC and service contractors running 2–50 trucks. Track maintenance, technician documents, parts vehicles, fuel costs, and mileage in one dashboard — without installing hardware or signing a 3-year contract.
Where HVAC company fleets get stuck
Service vans break down at the worst time
Missed oil changes, ignored brake wear, and unscheduled transmission service take vans out of rotation during peak season.
Technician documents expire without warning
EPA certifications, driver's licenses, and trade-specific certifications all renew on different dates. Lose track of one and a tech can't legally work.
Repair costs are invisible until tax season
You know one van costs more than the others, but you can't say which. By the time you see the year-end totals, you've already overspent on the worst performer.
Spreadsheets don't survive growth
What works for 3 vans falls apart at 8. By 15, you're chasing data across notes apps, group chats, and three different spreadsheets.
What Fleiko handles for HVAC companys
Maintenance reminders before breakdowns
Set oil change, tire rotation, brake, and inspection schedules per van. Fleiko alerts the shop before a truck fails mid-route.
Technician + driver document tracking
Store EPA cards, driver's licenses, insurance certificates, and trade certifications with expiry dates. Fleiko warns you 30 days out.
Per-van cost analysis
See which van costs the most to keep on the road. Spot the lemon before it eats another quarter's margin.
Fleet Health reports for owners
Monthly health scores tell you exactly what's overdue, what's expiring, and where money is going — without you having to dig.
Optional GPS, no required hardware
Add GPS visibility on DIY Pro for dispatch coordination, or skip it entirely. No vehicle gateways, no installer fees.
How a HVAC company sets up Fleiko
- 1
Add your service vans and trucks
Make, model, year, VIN, license plate, mileage. Bulk-import from a spreadsheet if you already have one.
- 2
Add your techs and assign vehicles
Driver records with licenses, EPA cards, and contact info. Assign drivers to primary vehicles for accountability.
- 3
Upload documents and set expiry alerts
Insurance, registrations, EPA certs, trade licenses. Fleiko monitors expiries and alerts you 30 days before.
- 4
Set maintenance reminders
Oil changes by miles, brakes by inspection date, tires by season. Reminders fire to your dashboard and email.
- 5
Run the fleet from one screen
Daily 5-minute check-in shows what's overdue, what's coming up, and which van is costing you the most.
A mid-sized HVAC contractor
Before: 12 service vans, 14 techs, three locations. Owner was running maintenance from a notes app and a wall calendar. Lost two days of revenue when an unscheduled brake job took a van out of service during a heat-wave week.
After: After moving to Fleiko: maintenance is scheduled before failure, driver licenses are tracked centrally, and the owner can see in 30 seconds which van has the highest cost-per-mile.
Pricing for HVAC companys
Most HVAC companies start with DIY Pro at $99/month — supports up to 50 vehicles and 10 team members. Owner-operators with fewer than 15 vans can start on DIY Starter at $39/month. Managed plans from $399/month add human follow-up if the office team is stretched thin.
Frequently asked questions
What's the best fleet management software for an HVAC company?
It depends on your fleet size. For HVAC companies running 2–50 service vans, the best software is one that handles maintenance reminders, technician documents, repair tracking, and per-van costs — without forcing you to buy hardware or sign a 3-year contract. Fleiko is built for exactly this. For 50+ trucks with heavy on-road usage, telematics-first platforms like Samsara may be the right call.
Do I need ELD compliance for HVAC trucks?
Most HVAC service vans and trucks under 10,001 lbs GVWR operating intrastate are not required to use a certified ELD. If your fleet includes vehicles that are DOT-regulated (commercial-class trucks crossing state lines, or vehicles over 10,001 lbs operating interstate), you'll need a certified ELD provider — Fleiko doesn't offer that. Most local HVAC fleets are fine without ELD.
Can Fleiko track parts trucks and lead vans?
Yes. You can categorize vehicles by role (service van, parts truck, lead van, supervisor truck), and assign drivers, documents, and maintenance schedules per vehicle. Cost reporting breaks down by vehicle so you can compare a parts truck against a service van.
How fast can we set up Fleiko for an HVAC fleet?
Most HVAC fleets are running on Fleiko within an hour. Add vehicles (manually or by CSV), upload your driver licenses and EPA cards, set maintenance reminders by mileage or date, and you're done. No hardware install, no IT department needed.
See Fleiko on your HVAC company fleet in 15 minutes
21-day free trial, no credit card, no contract, no hardware install. Cancel anytime.