Fleet Management Software for Property Management Companies
Maintenance trucks, leasing vans, supervisor SUVs. Track every vehicle, every driver, every repair — without enterprise pricing.
Property management fleets aren't customer-facing routing operations, but they still need to work. Maintenance trucks have to be ready when a tenant call comes in. Leasing vans need to be presentable for prospects. Supervisor SUVs cross every property in the portfolio.
Fleiko is fleet management software for property management companies running 2–50 vehicles across maintenance, leasing, and operations. Track maintenance, driver records, documents, and costs — without telematics installs or enterprise contracts.
Where property management company fleets get stuck
Vehicles serve different roles with different needs
Maintenance pickups need heavy-use service schedules. Leasing vans need cosmetic and brand-image care. Supervisor SUVs are different again.
Multiple drivers across rotating staff
Maintenance technicians, leasing agents, and supervisors all share vehicles. Tracking who drove what, when, and whether their license is current gets complex fast.
Property managers aren't fleet managers
Asset managers and regional directors already have full plates. The fleet ends up loosely managed, with maintenance and repairs handled reactively.
Insurance and registration across a multi-state portfolio
Different states, different renewal dates, different inspection requirements. One spreadsheet is not enough.
What Fleiko handles for property management companys
Multi-role vehicle categorization
Tag vehicles by role: maintenance, leasing, operations, executive. Filter reports and maintenance schedules per category.
Document tracking per state
Multi-state inspections, registrations, and emissions tracked per vehicle. Expiry alerts route to the right local manager.
Driver assignments with rotation support
Vehicles can have a primary driver plus co-driver assignments for shared use. Driver history persists across reassignments.
Maintenance schedules per vehicle role
Heavier cadence for maintenance pickups, lighter for leasing vans. Templates per category save setup time.
Reports for asset and regional managers
Monthly fleet health reports surface overdue items, top cost vehicles, and expiry risks. Forward to the right manager.
How a property management company sets up Fleiko
- 1
Import vehicle list by property or region
Tag each vehicle with its property/region and role. Sort and filter everything by these from day one.
- 2
Add maintenance and operations staff as drivers
Maintenance techs, leasing agents, supervisors. Assign primary vehicles where applicable.
- 3
Set role-based maintenance templates
Maintenance pickups: full service every 5K miles. Leasing vans: lighter cadence plus cosmetic checks. Supervisor SUVs: standard schedule.
- 4
Route alerts to regional managers
Email-based alerts can go to local managers per region — they don't all funnel to one inbox.
A multi-state property management company
Before: 23 vehicles across maintenance, leasing, and supervision in 4 states. Asset manager was the de facto fleet manager but had no system. Insurance lapse on a maintenance truck caused a small claim issue.
After: Switched to Fleiko: documents centralized by vehicle, expiry alerts route to local managers, monthly fleet health reports surface issues before they cost money.
Pricing for property management companys
Property management companies typically start on DIY Pro at $99/month for the full 50-vehicle capacity, GPS visibility, and 10 team members across regions. Managed plans from $399/month are popular when fleet admin sits with already-busy property managers.
Frequently asked questions
Can Fleiko handle vehicles across multiple properties or states?
Yes. Vehicles can be tagged with custom categories (region, property, role) and reports filter by tag. Multi-state document tracking is supported — each vehicle's registration, inspection, and insurance live with the vehicle record regardless of state.
What about leasing-vehicle cosmetic maintenance?
Fleiko's maintenance reminders are flexible — you can set custom service types beyond standard mechanical (e.g., detailing every 60 days, tire rotation, exterior inspection). Anything you can put on a schedule, Fleiko will track.
Can different regional managers see only their region's fleet?
User-level permissions are available on DIY Pro and Managed plans. Regional managers can be scoped to specific vehicles or tags so they only see their region. Owners and admins see everything.
Do we need to install hardware in property management vehicles?
No. Fleiko works without telematics hardware. Optional GPS is available if you want live vehicle location for dispatching maintenance crews to properties, but it's not required.
See Fleiko on your property management company fleet in 15 minutes
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